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PUBLIC RESOURCE LIBRARY · K–12

Make school work clearer.

This website is designed by Dr. Guduk - Central Jersey College Prep Charter School

Practical tools for HR, accounting, payroll, purchase orders, SBA budgeting, grants and facilities.

About this guide · access, privacy & review dates

AI can make mistakes. Verify important information in the original system and linked sources. Use invented examples in training and follow your school’s rules before entering private information into any tool.

Tool availability depends on school approval, licensing, and account settings. Check with your administrator.

Checks run Sunday at 2:00 AM Eastern. Reviewed catalog edits publish automatically; new discoveries, AI classifications, uncertain plan changes and substantial lesson changes enter review. A temporary broken link does not establish retirement. Published changes reach this shared guide within approximately 5–10 minutes after a page reload. Version weekly-20261007T043631-e6ab4199e1be.

Tool availability depends on school approval, licensing, and account settings. Check with your administrator.

Privacy: check the use, not just the tool

Privacy screening is not FERPA certification or school approval. Use public or invented examples. Before student accounts or private records, confirm the account, permissions and data protections with your administrator.

This is a public suggestions catalog, not a school-approved tool list. New tools, concerning data requests and changed privacy terms are held for review. Automated checks can miss issues; stop if a tool requests more access or data than your activity needs.

How to test a business-office workflow

Use an invented procedure or public document. Check access, identify the human decision and test the result before changing a school process.

Free does not mean automatically enabled. Check account eligibility, edition and school settings.

Conventional education and productivity tools stay in Automation Tools, including products with optional AI. AI Tools primarily depend on AI. Supporting guides keep their resource labels.

Reset

This filter shows reviewed uses that do not require AI. It does not disable AI features in external products or establish school approval. Follow your school’s rules.

Weekly checksSunday · 2:00 AM Eastern
Latest check2026-10-07
One shared catalogTraining hubs and course recommendations

10 matching resources · Weekly source checks · Dates and plan details appear on each card.

purchasing purchase orders

Match a PO, receipt and invoice — Sheets

Automation Tools Includes optional AI features

AI use in this activity

The documented activity does not require AI.

Activity classification reviewed 2026-10-10 against the official sources below. This does not disable vendor AI features or certify school approval.

Managed account · practice data only
Data & privacy limits

Practice with public or invented examples in an appropriately managed account. Do not upload student, employee, payroll or other private records from this recommendation. Before real school use, confirm the exact edition, account protections, age limits, sharing and required permissions with your administrator.

Use limits reviewed 2026-10-07. No FERPA certification or school adoption is asserted.

Staff · Purchasing & purchase orders

Try it & check learning

Try it

PO F-104 authorizes 10 items at $25 each. Receipt confirms 8 items. Invoice bills 10 items for $250. Practice: Create a three-way-match exception table with ordered, received and invoiced quantities. Identify the unresolved amount; do not approve payment.

Check the result

Check the arithmetic against all three source documents. An exception is not proof of fraud or authority to pay.

Access & plan options
Managed Workspace accountCheck provider

Confirm your school-provided edition and enabled services. No subscription or official-record access is granted by this guide.

Use invented examples for training. Official finance, payroll, HR and procurement approvals remain in your approved systems. Tool availability depends on school approval, licensing, and account settings. Check with your administrator. Practice with public or invented examples in an appropriately managed account. Do not upload student, employee, payroll or other private records from this recommendation. Before real school use, confirm the exact edition, account protections, age limits, sharing and required permissions with your administrator.

Reviewed options are not a purchase quote or a guarantee of every regional offer. Verify the current packages and limits on the official pages.

Sources & review dates

Content reviewed: 2026-10-04. Source check: 2026-10-07. A link check is not a content review.

Open tool or official sign-in ↗

accounting accounts payable

Build a month-end exception checklist — Sheets

Automation Tools Includes optional AI features

AI use in this activity

The documented activity does not require AI.

Activity classification reviewed 2026-10-10 against the official sources below. This does not disable vendor AI features or certify school approval.

Managed account · practice data only
Data & privacy limits

Practice with public or invented examples in an appropriately managed account. Do not upload student, employee, payroll or other private records from this recommendation. Before real school use, confirm the exact edition, account protections, age limits, sharing and required permissions with your administrator.

Use limits reviewed 2026-10-07. No FERPA certification or school adoption is asserted.

Staff · Accounting & accounts payable

Try it & check learning

Try it

Fictional close: three bank items unmatched; two invoices missing receipts; one report totals $10,050 while the approved ledger totals $10,000. Practice: Build a close checklist with source, difference, owner, due date and evidence needed. Keep all unresolved items visible. Do not create journal entries.

Check the result

Recompute totals and reconcile to the approved ledger. Never let a spreadsheet or AI silently post adjustments.

Access & plan options
Managed Workspace accountCheck provider

Confirm your school-provided edition and enabled services. No subscription or official-record access is granted by this guide.

Use invented examples for training. Official finance, payroll, HR and procurement approvals remain in your approved systems. Tool availability depends on school approval, licensing, and account settings. Check with your administrator. Practice with public or invented examples in an appropriately managed account. Do not upload student, employee, payroll or other private records from this recommendation. Before real school use, confirm the exact edition, account protections, age limits, sharing and required permissions with your administrator.

Reviewed options are not a purchase quote or a guarantee of every regional offer. Verify the current packages and limits on the official pages.

Sources & review dates

Content reviewed: 2026-10-04. Source check: 2026-10-07. A link check is not a content review.

Open tool or official sign-in ↗

human resources

Create an onboarding handoff checklist — Docs

Automation Tools Includes optional AI features

AI use in this activity

The documented activity does not require AI.

Activity classification reviewed 2026-10-10 against the official sources below. This does not disable vendor AI features or certify school approval.

Managed account · practice data only
Data & privacy limits

Practice with public or invented examples in an appropriately managed account. Do not upload student, employee, payroll or other private records from this recommendation. Before real school use, confirm the exact edition, account protections, age limits, sharing and required permissions with your administrator.

Use limits reviewed 2026-10-07. No FERPA certification or school adoption is asserted.

Staff · Human resources

Try it & check learning

Try it

Fictional new role: office assistant. Tasks: HR verifies required documents; IT provisions approved accounts; supervisor confirms orientation. No candidate details or personnel records supplied. Practice: Draft an owner-and-status checklist from only these tasks. Mark unknown local requirements for HR review. Do not invent hiring eligibility or compliance requirements.

Check the result

Check every task with the approved HR procedure. Do not use AI to rank applicants, make hiring decisions or process confidential employee files.

Access & plan options
Managed Workspace accountCheck provider

Confirm your school-provided edition and enabled services. No subscription or official-record access is granted by this guide.

Use invented examples for training. Official finance, payroll, HR and procurement approvals remain in your approved systems. Tool availability depends on school approval, licensing, and account settings. Check with your administrator. Practice with public or invented examples in an appropriately managed account. Do not upload student, employee, payroll or other private records from this recommendation. Before real school use, confirm the exact edition, account protections, age limits, sharing and required permissions with your administrator.

Reviewed options are not a purchase quote or a guarantee of every regional offer. Verify the current packages and limits on the official pages.

Sources & review dates

Content reviewed: 2026-10-04. Source check: 2026-10-07. A link check is not a content review.

Open tool or official sign-in ↗

payroll

Check a payroll exception summary — Sheets

Automation Tools Includes optional AI features

AI use in this activity

The documented activity does not require AI.

Activity classification reviewed 2026-10-10 against the official sources below. This does not disable vendor AI features or certify school approval.

Managed account · practice data only
Data & privacy limits

Practice with public or invented examples in an appropriately managed account. Do not upload student, employee, payroll or other private records from this recommendation. Before real school use, confirm the exact edition, account protections, age limits, sharing and required permissions with your administrator.

Use limits reviewed 2026-10-07. No FERPA certification or school adoption is asserted.

Staff · Payroll

Try it & check learning

Try it

Fictional practice: 38 scheduled hours, 40 submitted hours, 36 approved hours. No employee names, pay rates or account information. Practice: Make a comparison table and list questions for the payroll reviewer. Do not calculate pay, infer overtime eligibility or change time records.

Check the result

Verify the source totals. Payroll staff own pay calculations and approval in the official system.

Access & plan options
Managed Workspace accountCheck provider

Confirm your school-provided edition and enabled services. No subscription or official-record access is granted by this guide.

Use invented examples for training. Official finance, payroll, HR and procurement approvals remain in your approved systems. Tool availability depends on school approval, licensing, and account settings. Check with your administrator. Practice with public or invented examples in an appropriately managed account. Do not upload student, employee, payroll or other private records from this recommendation. Before real school use, confirm the exact edition, account protections, age limits, sharing and required permissions with your administrator.

Reviewed options are not a purchase quote or a guarantee of every regional offer. Verify the current packages and limits on the official pages.

Sources & review dates

Content reviewed: 2026-10-04. Source check: 2026-10-07. A link check is not a content review.

Open tool or official sign-in ↗

sba business administration

Prepare an SBA budget briefing — Docs

Automation Tools Includes optional AI features

AI use in this activity

The documented activity does not require AI.

Activity classification reviewed 2026-10-10 against the official sources below. This does not disable vendor AI features or certify school approval.

Managed account · practice data only
Data & privacy limits

Practice with public or invented examples in an appropriately managed account. Do not upload student, employee, payroll or other private records from this recommendation. Before real school use, confirm the exact edition, account protections, age limits, sharing and required permissions with your administrator.

Use limits reviewed 2026-10-07. No FERPA certification or school adoption is asserted.

Staff · SBA & business administration

Try it & check learning

Try it

Fictional budget line: approved budget $100,000; posted actuals $60,000; open commitments $25,000. Reporting cutoff: September 30. Practice: Draft a one-page briefing separating actuals, commitments and planning balance. State the cutoff and unresolved questions. Do not describe planning balance as permission to spend.

Check the result

Reconcile to the official financial system and obtain authorized review. This exercise does not establish available appropriation or spending authority.

Access & plan options
Managed Workspace accountCheck provider

Confirm your school-provided edition and enabled services. No subscription or official-record access is granted by this guide.

Use invented examples for training. Official finance, payroll, HR and procurement approvals remain in your approved systems. Tool availability depends on school approval, licensing, and account settings. Check with your administrator. Practice with public or invented examples in an appropriately managed account. Do not upload student, employee, payroll or other private records from this recommendation. Before real school use, confirm the exact edition, account protections, age limits, sharing and required permissions with your administrator.

Reviewed options are not a purchase quote or a guarantee of every regional offer. Verify the current packages and limits on the official pages.

Sources & review dates

Content reviewed: 2026-10-04. Source check: 2026-10-07. A link check is not a content review.

Open tool or official sign-in ↗

grants audit support

Organize grant evidence and deadlines — Docs

Automation Tools Includes optional AI features

AI use in this activity

The documented activity does not require AI.

Activity classification reviewed 2026-10-10 against the official sources below. This does not disable vendor AI features or certify school approval.

Managed account · practice data only
Data & privacy limits

Practice with public or invented examples in an appropriately managed account. Do not upload student, employee, payroll or other private records from this recommendation. Before real school use, confirm the exact edition, account protections, age limits, sharing and required permissions with your administrator.

Use limits reviewed 2026-10-07. No FERPA certification or school adoption is asserted.

Staff · Grants & audit support

Try it & check learning

Try it

Fictional project: three deliverables, two pending evidence files, sponsor review on October 20. No grant rules or eligibility findings supplied. Practice: Create an evidence index with requirement, official source, owner, due date and review status. Flag missing evidence without inventing grant conditions.

Check the result

Open the original award terms and evidence. AI summaries never establish grant eligibility or compliance.

Access & plan options
Managed Workspace accountCheck provider

Confirm your school-provided edition and enabled services. No subscription or official-record access is granted by this guide.

Use invented examples for training. Official finance, payroll, HR and procurement approvals remain in your approved systems. Tool availability depends on school approval, licensing, and account settings. Check with your administrator. Practice with public or invented examples in an appropriately managed account. Do not upload student, employee, payroll or other private records from this recommendation. Before real school use, confirm the exact edition, account protections, age limits, sharing and required permissions with your administrator.

Reviewed options are not a purchase quote or a guarantee of every regional offer. Verify the current packages and limits on the official pages.

Sources & review dates

Content reviewed: 2026-10-04. Source check: 2026-10-07. A link check is not a content review.

Open tool or official sign-in ↗

purchasing purchase orders

Review a contract renewal register — Sheets

Automation Tools Includes optional AI features

AI use in this activity

The documented activity does not require AI.

Activity classification reviewed 2026-10-10 against the official sources below. This does not disable vendor AI features or certify school approval.

Managed account · practice data only
Data & privacy limits

Practice with public or invented examples in an appropriately managed account. Do not upload student, employee, payroll or other private records from this recommendation. Before real school use, confirm the exact edition, account protections, age limits, sharing and required permissions with your administrator.

Use limits reviewed 2026-10-07. No FERPA certification or school adoption is asserted.

Staff · Purchasing & purchase orders

Try it & check learning

Try it

Fictional contracts A and B expire June 30 and August 31. Contract A contains an unverified notice deadline. Contract B has a pending service review. Practice: Create a renewal planning register. Separate confirmed dates from unknown notice requirements. Add owners and a review step; send no reminders.

Check the result

Verify actual contract language and local purchasing rules with the responsible reviewer. Do not infer legal deadlines.

Access & plan options
Managed Workspace accountCheck provider

Confirm your school-provided edition and enabled services. No subscription or official-record access is granted by this guide.

Use invented examples for training. Official finance, payroll, HR and procurement approvals remain in your approved systems. Tool availability depends on school approval, licensing, and account settings. Check with your administrator. Practice with public or invented examples in an appropriately managed account. Do not upload student, employee, payroll or other private records from this recommendation. Before real school use, confirm the exact edition, account protections, age limits, sharing and required permissions with your administrator.

Reviewed options are not a purchase quote or a guarantee of every regional offer. Verify the current packages and limits on the official pages.

Sources & review dates

Content reviewed: 2026-10-04. Source check: 2026-10-07. A link check is not a content review.

Open tool or official sign-in ↗

facilities front office

Triage routine facilities requests — Docs

Automation Tools Includes optional AI features

AI use in this activity

The documented activity does not require AI.

Activity classification reviewed 2026-10-10 against the official sources below. This does not disable vendor AI features or certify school approval.

Managed account · practice data only
Data & privacy limits

Practice with public or invented examples in an appropriately managed account. Do not upload student, employee, payroll or other private records from this recommendation. Before real school use, confirm the exact edition, account protections, age limits, sharing and required permissions with your administrator.

Use limits reviewed 2026-10-07. No FERPA certification or school adoption is asserted.

Staff · Facilities & front office

Try it & check learning

Try it

Fictional requests: flickering meeting-room light; three chairs to move; copier paper restock. No emergencies or personal details. Practice: Draft a request register with location, description, owner and status. Flag anything outside routine scope for the existing school escalation process.

Check the result

Use the approved safety and work-order process. Do not use this training app for emergency reporting or automatic dispatch.

Access & plan options
Managed Workspace accountCheck provider

Confirm your school-provided edition and enabled services. No subscription or official-record access is granted by this guide.

Use invented examples for training. Official finance, payroll, HR and procurement approvals remain in your approved systems. Tool availability depends on school approval, licensing, and account settings. Check with your administrator. Practice with public or invented examples in an appropriately managed account. Do not upload student, employee, payroll or other private records from this recommendation. Before real school use, confirm the exact edition, account protections, age limits, sharing and required permissions with your administrator.

Reviewed options are not a purchase quote or a guarantee of every regional offer. Verify the current packages and limits on the official pages.

Sources & review dates

Content reviewed: 2026-10-04. Source check: 2026-10-07. A link check is not a content review.

Open tool or official sign-in ↗

accounting accounts payable · purchasing purchase orders · sba business administration

Excel and Power Query: repeatable reconciliation

Automation Tools Includes optional AI features

AI use in this activity

The documented activity does not require AI.

Activity classification reviewed 2026-10-10 against the official sources below. This does not disable vendor AI features or certify school approval.

Managed account · practice data only
Data & privacy limits

Practice with public or invented examples in an appropriately managed account. Do not upload student, employee, payroll or other private records from this recommendation. Before real school use, confirm the exact edition, account protections, age limits, sharing and required permissions with your administrator.

Use limits reviewed 2026-10-07. No FERPA certification or school adoption is asserted.

Staff · Accounting & accounts payable · Purchasing & purchase orders · SBA & business administration

Try it & check learning

Try it

Create two fictional invoice tables with inconsistent date formats and duplicate reference numbers. Use a repeatable query to standardize columns and flag duplicates. Keep the source tables intact.

Check the result

Reconcile input and output row counts and totals. Explain every excluded row. A flagged duplicate needs human investigation; it is not authorization to withhold or release payment.

Access & plan options
Business BasicPaid

Web and mobile applications; do not assume desktop Excel is included.

Business Standard / Premium offeringsPaid

Applicable offerings include desktop Excel. Bundles, AI options and contracts vary; confirm the current offer.

Existing school agreementCheck provider

Check the assigned license and platform. This guide does not establish an entitlement or recommend a purchase.

Use invented examples for training. Verify account licensing, approved storage and connectors with your administrator. Official finance, payroll, HR and purchasing decisions stay in their approved systems. Practice with public or invented examples in an appropriately managed account. Do not upload student, employee, payroll or other private records from this recommendation. Before real school use, confirm the exact edition, account protections, age limits, sharing and required permissions with your administrator.

Reviewed options are not a purchase quote or a guarantee of every regional offer. Verify the current packages and limits on the official pages.

Sources & review dates

Content reviewed: 2026-10-05. Source check: 2026-10-07. A link check is not a content review.

Open tool or official sign-in ↗

human resources · purchasing purchase orders · facilities front office

Power Automate: controlled office handoffs

Automation Tools Includes optional AI features

AI use in this activity

The documented activity does not require AI.

Activity classification reviewed 2026-10-10 against the official sources below. This does not disable vendor AI features or certify school approval.

Managed account · practice data only
Data & privacy limits

Practice with public or invented examples in an appropriately managed account. Do not upload student, employee, payroll or other private records from this recommendation. Before real school use, confirm the exact edition, account protections, age limits, sharing and required permissions with your administrator. Use fictional inputs and self-only recipients; review every connector and action before enabling a flow.

Use limits reviewed 2026-10-07. No FERPA certification or school adoption is asserted.

Staff · Human resources · Purchasing & purchase orders · Facilities & front office

Try it & check learning

Try it

On paper, map a fictional supply request through intake, responsible reviewer and a stop condition. If a sandbox is approved, test with fictional inputs and self-only recipients after inspecting every action.

Check the result

Verify the recipient, connection owner, duplicate handling and stop behavior. Testing a flow can send messages or change records; this catalog does not run it or approve purchases.

Access & plan options
Power Automate FreeFree

Work or school accounts in an Entra tenant: limited standard-connector cloud flows without sharing and local attended desktop flows.

Included use rightsCheck provider

Some Microsoft 365, Dynamics and Power Platform licenses include limited capabilities; check the specific agreement.

PremiumPaid

User license for broader cloud and attended desktop automation, including premium connectors; limits apply.

Process / Hosted ProcessPaid

Capacity-based options for eligible cloud or unattended workflows; hosted options have separate requirements.

TrialCheck provider

Temporary premium evaluation is not a permanent entitlement. Confirm duration and exclusions before enabling.

Use invented examples for training. Verify account licensing, approved storage and connectors with your administrator. Official finance, payroll, HR and purchasing decisions stay in their approved systems. Practice with public or invented examples in an appropriately managed account. Do not upload student, employee, payroll or other private records from this recommendation. Before real school use, confirm the exact edition, account protections, age limits, sharing and required permissions with your administrator. Use fictional inputs and self-only recipients; review every connector and action before enabling a flow.

Reviewed options are not a purchase quote or a guarantee of every regional offer. Verify the current packages and limits on the official pages.

Sources & review dates

Content reviewed: 2026-10-05. Source check: 2026-10-07. A link check is not a content review.

Open tool or official sign-in ↗